Report of the Bylaws and CC&Rs Committee
The board has not completed their review of the report. Their plan is to collect and compile their individual comments and get back with the Committee when that is done. As a result there was no specific feedback on the five proposed changes. There was, however, discussion on the process suggestions made by the Committee with the following results:
The idea of a separate information-only meeting to review and discuss the proposed changes with all members was supported. The Board agreed that it also makes sense to have a waiting period between the time final wording is settled and the vote to approve (or not) is taken. The Board asked for the Committee’s ideas on what should happen if the informational meeting provides input that makes significant changes to the proposed changes. Similarly the Board asked for the Committee’s ideas on what should happen if floor amendments are made at the meeting where the vote is to take place.
The current thinking of the Board is to hold the vote on the five proposed changes at the next Annual Meeting as there is nothing in the proposed changes that requires immediate attention. Several Board members noted that the informational meeting will need to be held sufficiently in advance of the Annual Meeting to allow for the waiting period (currently proposed to be 14 days) and any contingencies such as legal review or rework that may be necessary given the results of the informational meeting.
Tim Callahan reported success in getting Comcast to fix the mangled metal box that has been an eyesore on Sunflower Drive for the past many months.
Replacement of outside lamps and repairs to shutters continues to be problematic and Tim reviewed the current thinking of the Design Committee on these issues.
Tim also shared with the board a draft of a letter to be used when the Design Committee determines a member is not maintaining their property in accordance with the required standards.
The Annual Picnic will be at the home of Susan and Charlie Wier, September 23, 2017, from 4:00 to 6:00 pm.
Possible topics for the next Newsletter include the picnic, the Drainage Committee, outside light fixtures, power washing and the password for the HOA website.
The next board meeting was scheduled for Tuesday July 18, 2017.